If your current office is the corner coffee shop and you’re thinking of ways to improve your workspace without breaking your budget, you’ve likely considered trying a coworking space. You’re not alone. Coworking spaces are on the rise, and for good reason: they are flexible and affordable without compromising the necessities and functionality of a professional workspace. Beyond the practicalities behind them, let’s face it, coworking spaces are a lot more professional to present as your home base than your local barista.
Taking the leap and moving your business into a shared office environment has a multitude of benefits. Since most spaces today offer a wide range of amenities, space availability, and membership options, it’s easy to find a great space for you without breaking the bank. Imagine having access to flexible work hours, essential technology, and impressive spaces for those all-important client meetings and business conferences – without the high cost of a traditional brick-and-mortar lease. That is the appeal of the coworking space movement today.
Shopping for the Right Coworking Space
So, you’re sold on the idea of moving out of your local café and into a more professional workspace; how do you go about shopping for the right space? The best way you can find the perfect solution for your entrepreneurial needs is by taking stock of what those needs actually are. Before you can choose a space that works for you, you should have a good understanding of what it is you need from your space.
Take a look at your daily routines and make note of what items you use most and what items seem to be lacking. This will give you a good idea of the type of amenities you will want from a coworking space as well as help you figure out any potential problem areas. Keep in mind what hours you like to work and the frequency with which you meet with clients to determine the caliber of availability you will need from a communal meeting room or private work area.
Things to Consider
Once you have a good idea of what you need from your space, it’s time to consider any additional criteria that will optimize your work environment. These are things that will determine how well-suited a potential shared workspace is for you, such as its location or how well it fits within your budget. Some of these factors will be much more critical than others, so be sure to rank them accordingly when comparing them to what’s available in your area.
Give it a Try
If you think you’ve located a coworking space that’s perfect for you, but you’re hesitant to make the plunge, explore the membership options available. Many communal workspaces today offer fantastic trial offers and other flexible options that allow members to give things a try without any form of long-term commitment. Utilizing spaces that offer trial periods or month-to-month memberships can eliminate the financial anxiety of larger annual obligations by giving you the chance to walk away from them at any time if you find they don’t work with your needs or your budget.
Practically everyone in the working world is familiar with the concept of improved productivity. The phrase is tossed around by employers everywhere and is often considered one of the most coveted assets.
Whether you’re being encouraged by your boss to improve productivity in your work place, or you’re a self-employed entrepreneur looking for a productive boost, workplace productivity has likely entered your vernacular on more than a few occasions. So just how do you go about achieving this boost?
“Workplace productivity isn’t about getting from point A to point B in the fastest amount of time… Your personal workspace is one of the most overlooked factors that affect productivity,” explains Jamie Fertsch, Director and Co-Founder of XDesk, via an interview with BusinessNewsDaily.com.
Improved Productivity Starts in Your Workspace
Increasing your productivity is a much larger picture than simply churning out projects and tasks in shorter time. There are many factors involved in reaching optimal productiveness, and it’s easy to get stressed out trying to keep up if any of these factors are out of whack.
In fact, according to Fertsch, the first step in becoming more productive should lie within the spaces closest to you during working hours: your workspace. By tackling a few simple things within your work area, you can cut stressors and increase productivity simultaneously.
It may seem like a no-brainer, but the most important step to streamlining your workspace is to stay organized. Keeping files in optimal order with clear labels will help save time and frustration when searching for items later.
Beyond the obvious filing, you’ll want to cut down on any unnecessary items within your space that take up room. A junk drawer or odd knick-knacks that cover your spaces or clutter your drawers can detract from potential workspace optimization. They also serve to add tension and crowd movement and free-thinking by adding stress.
Give Yourself Space
Once you’ve got your space optimally organized and decluttered, make sure you give yourself space as well. Sometimes when working, our minds can become too overloaded to efficiently finish a task or train of thought.
Fertsch recommends that you allow for ample break times and changes of pace. If you feel you’ve reached a wall, get up and take a breather. Go for a quick walk, spend 5 minutes outside or chatting with a coworker to reset your mind and then come back to your task to try again.
“Productivity is not directly correlated with time spent on a task… it’s important to make sure that you’re recalibrating and refueling every once and a while,” Fertsch explains.
Give Your Tech Items a Space
One of the greatest detractors of productivity is our beloved tech gadgets. The ping of a new email or ring of a new text message is often too powerful to ignore. While we understand there are times when we truly need to have up-to-the-minute notifications for things, let’s be honest, most times those items can stand to wait until we’re ready to answer them.
Designating a space in your work area to keep tech gadgets stored until you’re ready to check them can help increase productivity big time. Make sure the volume is off and place phones, tablets, smart watches, etc. in an area that’s out of view to keep you on track without unnecessary distractions.
Consider a New Workspace
Sometimes the best thing you can do for your productivity is a change of scenery. Coworking spaces offer a great way to maximize your space and get the most out of your work day. How?
Since coworking spaces offer a community setting with professionals from all walks of business, you’re essentially giving yourself a never-ending supply of networking and communication opportunities to bounce ideas off of during those productivity slumps.
Another bonus? Most coworking spaces offer a level of flexibility not seen by traditional workspaces, making it easy to come and go as you need in order to maximize that productivity!
If you’ve ever considered trying out a coworking space for your business, you’ve likely heard several “myths” surrounding them. There seems to be a lot of misconceptions and confusion out there in regard to shared spaces, but the truth is, most offer invaluable benefits when compared to traditional spaces. To better understand what coworking spaces are (and if they’re right for you), it helps to know what they aren’t. Here is a look at some of the most common coworking myths and why they are debunked:
Myth #1: Coworking Spaces Are Only for Millennials and Freelancers
Since coworking spaces are a relatively new (but rapidly expanding) concept, it’s easy to understand how some may be confused as to what they are and who they are for. Somewhere along the way, coworking spaces have gained a reputation for catering only to those who are freshly entering the working world or only in specific areas of interest.
The truth is, coworking spaces are offered across the globe in record numbers and cater to all individuals and businesses. In fact, most spaces pride themselves on incorporating a highly diverse group of professionals in their spaces. Keeping a workplace community with individuals in all stages and areas of business offers members an unparalleled set of resources in the same space.
Myth #2: You Must be a Social Butterfly to be a Member
While it’s true that coworking spaces provide fantastic social and networking opportunities on a daily basis, you don’t need to worry about privacy or space to work on your own. Since most spaces offer private office spaces, cubes, or designated quiet areas, there’s always somewhere for those who wish to have a more solo experience as well.
Myth #3: You’re Limited to Access the Things You Need
Many people assume that a coworking space will limit their accessibility to things they need. This, however, couldn’t be further from the truth.
With coworking spaces, you’re free to come and go as you please – meaning, you create your own hours. As you continue your coworking membership and get to know others in your shared spaces, you will begin to mesh out a schedule that works best for you and doesn’t interfere with anyone else in the space.
Myth #4: You Must Sign a Long-Term Contract or Lease
Another myth is that coworking spaces run like rental properties and leases, requiring you to sign a designated contract ensuring you’ll stay for a specified length of time. Since this can be quite a detraction for those who need flexibility, many swear off coworking spaces before they even get inside the door of one to check it out.
The truth? While there are likely some spaces that operate that way, most coworking communities are designed specifically to help those with flexibility needs. Meaning, the majority of shared spaces offer many different tiers of membership options that allow you to utilize the space only as you need it. In other words, most offer simple pay-as-you-go options that require no long-term contracts.
While all spaces operate under their own policies and procedures, you’ll never know if they’re right for you unless you chuck the myths and check them out on your own. Ask someone who participates in coworking spaces or take a visit of a nearby shared community – those are the best ways to debunk the myths and find what works for you.
As the coworking movement continues to trend, entrepreneurs are beginning to see more and more of the advantageous benefits of their memberships. Among them is the ability to wow prospective clients with amazing professional spaces on a budget. Some of the greatest advantages to coworking spaces and conference room rentals is the minimal overhead and maximum utilization.
Professional Space Memberships and Rentals
If you’re unfamiliar with the coworking trend, it’s essentially a shared office space which allows freelancers and entrepreneurs alike to work alongside others in a professional setting with minimal costs. It’s catching on quickly, in large part because it allows business professionals to work in some amazing (and fully equipped) spaces with very little overhead expense.
With several options available today, memberships range from full-usage, unlimited access, to conference room rentals for specific meetings. These spaces are designed specifically to meet the needs of any business professional while allowing for budget-friendly flexibility and accessibility.
What Conference Room Rentals Offer
There are a number of reasons you may find the need for a larger meeting space. Annual budget meetings, conferences, or even just to impress a specific client – whatever your need, conference room rentals might be a great option.
Many people think of these areas as hotel meeting rooms with closed off panels and outdated décor. It’s difficult to make a good impression with outdated surroundings weighing in on the meeting. That’s where the coworking movement and conference room rentals come in. Today, there are several options available for coworking spaces and conference room rentals in much more elaborate (and fully equipped) settings.
The Benefits of Conference Room Rentals
Whatever your reason for considering a conference room rental, there are numerous benefits to the rented space options. If you’re considering a conference room or meeting room rental, here is a look at some of the greatest benefits to keep in mind:
1 – The Wow Factor
Perhaps you don’t have the space in your existing office environment to accommodate a larger meeting, or maybe you just want something with an impressive view. No matter what your reasoning, renting conference rooms can offer you the chance to truly impress potential clients with functional and updated areas. Particularly, if you’re conducting business out of a small home office, professional conference spaces can supply you with a much more professional atmosphere for meetings.
2 – Fully Equipped
It’s difficult to host a meeting if you’re lacking specific technology and equipment. Depending upon your current office situation, it may be quite costly to purchase items such as multiple phone lines, projection screens, interactive whiteboards and other tech needs. Renting conference rooms offers all of the technology you will need to hold a successful meeting without the ridiculous overhead expense.
3 – Convenience and Budget-Friendly
If you’re a budget-conscious entrepreneur (and let’s face it, we all are), coworking spaces and conference room rentals are a fantastic way to stay in the black. By keeping costs to a minimum and offering flexibility of usage, these shared spaces are a great way to conveniently take care of some of the basics of your business needs.