Post-Pandemic Planning: Return to the Traditional Workspace
5 June

Post-Pandemic Planning: Return to the Traditional Workspace

With the world slowly beginning to open back up after pandemic social distancing for weeks, employers and employees may be wondering what to expect upon their return to the office. After an extended period away from the traditional workspace structures, many find themselves wondering how to smoothly transition back to work in lieu of health and safety concerns, schedule changes, and newly adjusted household routines. So how do you plan for all of the post-pandemic dynamics and seamlessly return to the traditional workspace while remaining healthy and primed to move forward?

Returning to the Traditional Workspace

Being in particularly uncharted territory, many employers are finding themselves struggling to meet both the needs of their employees as well as the needs of their businesses in terms of finding the best path for returning to pre-pandemic operations. The fact is, however, things will likely never return to the same dynamics experienced prior to COVID-19.

The new norm is one that will now include a more hybrid version combining, at the very least, the traditional office workspaces with a more hyper-vigilant health and wellness routine. In many cases, this will also involve being mindful of the changed family and household dynamics of employees and including these with newly adapted in-space and distance working conditions. The point is, no one specific plan will fit the needs of every workforce returning to careers outside their homes.

Primed to Move Forward

Many employers are finding themselves wondering how to safely and effectively get their workforce operations back on track with minimal obstacles in order to kickstart the bottom line and get productivity back on track. As with any approach in business, the key to remember as things begin opening back up and returning to more traditional operations, is to remain flexible and open to change. Understanding that this pandemic has placed an enormous strain on both employers and employees and being receptive to new ideas as well as considerate of the needs of your team and your business, are at the center of a successful return.

Preparing for the Return to Work

Accepting that no single plan will work for every workforce, there are a few basic steps employers should consider when preparing for the return to work. By having some general policies in place, it will allow for the needed structure to guide employees upon their return as well as ease any concerns over health and safety.

It’s also important, however, to include flexibility in this plan in order to accommodate team members who have adapted to a new norm derived from social distancing. The fact is, remote working has proven to have a pivotal role in changing the traditional dynamics of the workforce and for many, continuing at least a small portion of this role moving forward can be monumental for future successes.

Setting a Plan

The key to simplifying the transition process as we come out of distancing measures, is to remain mindful of the needs of our team members and provide a certain level of structure and security simultaneously. What this means for your team specifically, will likely vary from others in your area, but the basic concepts remain the same. Here are some of the most important aspects to keep in mind when formulating the successful return to work plan:

1 – Create Necessary Safety Measures

First and foremost, the safety of your team members needs to be at the head of your plans. Carefully research and review any required and recommended health and safety guidelines as outlined by local, state, and federal professionals to ensure your return plan lies squarely within regulations. Whether this means designating an infectious disease team to serve as an in-house resource for your team going forward, or documenting the plan specifics for reference as needed, it’s imperative that your employees know what to expect upon their return.

2 -Outlining Protocol and Health Guidelines

Continuing on the legalities associated with a safe return, employers need to be certain their employees are amply informed of the measures being taken to keep them safe as well as what’s expected of them as they come back to the office. There should be thorough communications explaining any and all new sanitization efforts (cleaning efforts, new equipment, location of disinfectant materials, etc.), as well as any new policies regarding the use of personal protective equipment (PPE) and other cleaning routines that will be required. You will also need to ensure your team is well aware of who they can turn to with any health and safety questions or concerns in the workspace.

3 – Preparing the Workspace

Once you have a plan in place for the health and safety of your workspace environment, it’s crucial to begin practices to prepare for the return. Make sure you have all of the necessary precautions and sanitization efforts in place in order to provide the safest possible environment for your team members and clients. Whether this means stocking up on cleaning products, hand sanitizers and PPE items, or hiring a regular professional cleaning service to do scheduled disinfectant practices on site, you need to make sure your space follows the guidelines you have outlined in your documented return policies.

4 – Take Stock of Old and New Routines

One of the most important things to remember when planning the return from social distancing is to avoid outdated thinking that may be limiting your team potential. In other words, take stock of what aspects of your pre-pandemic routines that had proven success as well as consider the advantages discovered from the newer distance working routines. Chances are, your overall productivity and business success will benefit enormously by finding some form of hybrid between the two scenarios going forward.

5 – Be Flexible and Listen to the Needs of Your Team

With so many demands being made on families and individuals in this unprecedented time, the last thing you want to do as an employer is add to the strain. In order to ease the transition, and in turn, help both your team members and your bottom line, it’s imperative that you take note of what is needed by your employees as well as remain flexible in constructing what your workday will look like going forward.

Many will still be struggling with childcare or transportation issues as things slowly open back up at different rates, so being mindful of their dynamics as well as open to potential new standards is critical. This could mean allowing for shorter hours or less days actually required on-site in order to allow for continued distance working. It could also mean utilizing third-party spaces such as coworking facilities to cut down on commutes while still providing a structured work environment. Whatever it means to your facility, keeping your employees’ needs at the forefront of your return to work plan and outlining this plan clearly are the best ways to ensure the smoothest possible transition as well as jump start productivity.

Technology and Coworking: The Collaborative Effort and Invaluable Opportunities
2 March

Technology and Coworking: The Collaborative Effort and Invaluable Opportunities

If you’re a coworking space member or contemplating joining a nearby community, you’ve likely done your research on the many benefits of these spaces. For many, the overall savings when compared to a traditional brick and mortar office space for start-ups and freelancers is a huge draw to the coworking world, but it’s not the only perk, by far. One of the greatest advantages, in fact, can be found in the invaluable opportunities that come with technology and coworking combined.

Standing Out with Technology and Coworking

With technology being utilized in virtually every aspect of our lives today, it only makes sense to see it in the workplace as well – that’s a no-brainer. The problems arise, however, when you’re trying to incorporate the most useful and effective technology into your own business – the costs can add up very quickly, hitting your budget a lot harder than you’d like. As a result, lots of start-ups and small businesses are forced to skimp on technology, opting for the basics in favor of lower costs, but costing your business advancements at the same time. This can hurt your future endeavors by limiting your ability to effectively get your business ventures out there in the best light and in the most efficient way.

The Technology Advantages

Since coworking spaces have been on the rise in recent years, most spaces today offer members not just a beautiful workspace, but also one that comes equipped with the latest technology – and under budget. It’s no wonder then that these spaces can offer some serious technological advantages over the traditional (and limited budget) options of brick and mortar spaces. So, just what are the advantages of having the latest technology at your fingertips?

Well, for starters, since technology is essentially the media you utilize in every step of communicating your product or services, it’s clearly a pretty important (yet often overlooked) part of your business’s success equation. Using unreliable and outdated equipment can limit your ability to get your image out there, let alone make a favorable lasting impression on prospective clients. If, however, you utilize a workspace that already has all of its tech components seamlessly connected and ready to use, you stand a much higher chance of wowing your business connections as well as save yourself the time and headaches of dealing with shoddy equipment.

Invaluable Opportunities with Tech

Technology advantages don’t end with impressing clients. Some of the most invaluable opportunities that arise from having state-of-the-art tech at your disposal come from the dramatic increase in productivity they tend to promote. By allowing you the best network connections and the accessibility of easily connecting multiple devices for sharing and collaborating, technology promotes some serious productivity. Technology has become one of the hidden gems of the coworking communities that allows users to quickly connect and share ideas with others as well as brainstorm new ideas from anywhere in their space at virtually any time of the day. Can you imagine the invaluable opportunities that can (and do) arise from combining such technological advantages with sleek and affordable office spaces for entrepreneurs? They’re practically limitless!

How to Shop for a Coworking Space
1 December

How to Shop for a Coworking Space

If your current office is the corner coffee shop and you’re thinking of ways to improve your workspace without breaking your budget, you’ve likely considered trying a coworking space. You’re not alone. Coworking spaces are on the rise, and for good reason: they are flexible and affordable without compromising the necessities and functionality of a professional workspace. Beyond the practicalities behind them, let’s face it, coworking spaces are a lot more professional to present as your home base than your local barista.

Taking the leap and moving your business into a shared office environment has a multitude of benefits. Since most spaces today offer a wide range of amenities, space availability, and membership options, it’s easy to find a great space for you without breaking the bank. Imagine having access to flexible work hours, essential technology, and impressive spaces for those all-important client meetings and business conferences – without the high cost of a traditional brick-and-mortar lease. That is the appeal of the coworking space movement today.

Shopping for the Right Coworking Space

So, you’re sold on the idea of moving out of your local café and into a more professional workspace; how do you go about shopping for the right space? The best way you can find the perfect solution for your entrepreneurial needs is by taking stock of what those needs actually are. Before you can choose a space that works for you, you should have a good understanding of what it is you need from your space.

Take a look at your daily routines and make note of what items you use most and what items seem to be lacking. This will give you a good idea of the type of amenities you will want from a coworking space as well as help you figure out any potential problem areas. Keep in mind what hours you like to work and the frequency with which you meet with clients to determine the caliber of availability you will need from a communal meeting room or private work area.

Things to Consider

Once you have a good idea of what you need from your space, it’s time to consider any additional criteria that will optimize your work environment. These are things that will determine how well-suited a potential shared workspace is for you, such as its location or how well it fits within your budget. Some of these factors will be much more critical than others, so be sure to rank them accordingly when comparing them to what’s available in your area.

Give it a Try

If you think you’ve located a coworking space that’s perfect for you, but you’re hesitant to make the plunge, explore the membership options available. Many communal workspaces today offer fantastic trial offers and other flexible options that allow members to give things a try without any form of long-term commitment. Utilizing spaces that offer trial periods or month-to-month memberships can eliminate the financial anxiety of larger annual obligations by giving you the chance to walk away from them at any time if you find they don’t work with your needs or your budget.